For the reporting of occurrences in other Overseas Territories please see the respective Territory’s Aviation Authority website.
Reporting of Accidents, Incidents and Occurrences
An aviation safety related event must be reported according to its category as below:
b. Serious Incident; or
c. Reportable Occurrence.
An accident generally relates to those occurrences where:
a. people are fatally or seriously injured; or
b. a failure adversely affects flight characteristics of an aircraft; or
c. an aircraft is missing or inaccessible.
OTAR 1 or ICAO Annex 13 should be consulted for the full definition.
The Civil Aviation (Investigation of Air Accidents and Incidents) Regulations provides details on the reporting and investigation of Air Accidents and Serious Incidents.
Accidents must be reported to the Air Accidents Investigation Branch (AAIB) and to the Director of Civil Aviation in the shortest possible time. An accident is not a Reportable Occurrence and so a Mandatory Occurrence Report (MOR) is not needed.
A Serious Incident is generally defined as a circumstance where there was a high probability of an Accident. See ICAO Annex 13 for the full definition. A Serious Incident should be reported in the same way as for an Accident.
Certain occurrences must be reported under the Mandatory Occurrence Reporting scheme. A reportable occurrence is generally defined as a circumstance that if not corrected could endanger an aircraft, its occupants or any other person. Any person involved in the operational aviation industry may make a report under the Mandatory Occurrence Reporting scheme. Definitions and details on Mandatory Occurrence Reporting can be found in OTAR 13.
If you are unsure whether an occurrence is reportable, report it anyway. You can use the scheme to submit a report on an incident which falls outside the definition of a reportable occurrence.
The sole objective of the Mandatory Occurrence Reporting scheme is for the OTAA to improve air safety by disseminating to industry information on common cause hazards identified through trend analysis of the MOR database. The Mandatory Occurrence Reporting scheme will not be used to attribute blame or liability.
A “Reportable Occurrence” must be notified to the Director of Civil Aviation by completing one of the electronic forms at the links below. Please note that you must enter your email address on the form as this will be used to send a confirmation of receipt.
Please note that these electronic reporting forms can only be completed using Microsoft Internet Explorer.
British Virgin Islands
All Occurrence Reports are treated confidentially by the OTAA to protect the identity of named individuals and to encourage full and free reporting wholly in the interests of improving safety. The Director of the OTAA may be contacted in confidence in relation to any queries on the confidentiality and submission of unidentified MORs.
Birdstrikes must be reported separately using the electronic submission system. Where a birdstrike causes a “reportable occurrence”, an MOR shall also be submitted.