Subpart B - Instrument Flight Procedure (IFP) Design Organisation Approval

176.21 Design Organisation approval

(a) An approved Design Organisation shall comply with the requirements of this Subpart at all times.

(b) An approved Design Organisation shall ensure the compliance of any third parties used whilst satisfying the requirements of this Subpart.

176.23 Application exposition

The applicant shall provide the Governor with an exposition containing:

(a) A policy statement signed by the person identified at paragraph 176.27(a)(1) attesting that:

(1) the exposition demonstrates compliance with this Part; and

(2) the organisation will comply with this Part at all times; and

(b) the titles and names of the senior person or persons required under paragraphs 176.27(a)(1) and 176.27(a)(2) and 176.27(a)(3) and 176.27(a)(4) ; and

(c) the duties and responsibilities of the senior person or persons in paragraphs 176.27(a)(1) and 176.27(a)(2) and 176.27(a)(3) and 176.27(a)(4), including matters for which they have responsibility to deal directly with the Governor on behalf of the organisation; and

(d) an organisational chart showing lines of responsibility between the persons specified in paragraph 176.27(a); and

(e) details of the organisation's staffing structure including job descriptions and safety responsibilities; and

(f) policy, procedures, evidence or references supporting the following requirements:

(1) paragraph 176.27 regarding the integrity of the organisation; and

(2) paragraph 176.29 regarding the implementation of quality management systems; and

(3) paragraph 176.31 regarding the implementation of safety management systems; and

(4) paragraph 176.33 regarding the implementation of in house training mechanisms to maintain quality; and

(5) paragraph 176.37 regarding the subcontracting of third parties if applicable.

(g) a description of the entire operation; and

(h) evidence of the practical application of theoretical knowledge of ICAO Doc 8168 (Procedures for Air Navigation Services – Aircraft Operations) including samples of recent IFP design.

176.25 Duration of approval

(a) Design Organisation approval shall be valid for a maximum period of 5 years, unless it is previously suspended or revoked, and will be subject to such conditions as the Governor sees fit.

(b) The holder of any approval that is suspended or revoked shall immediately surrender the approval certificate to the Governor or designated authority.

176.27 Organisation requirements

(a) The applicant shall nominate:

(1) a senior person identified as the Accountable Manager who has the authority within the applicant’s organisation to ensure:

(i) the organisation can be adequately funded and resourced; and

(ii) that safety is given the highest priority when assessing the commercial, operational, environmental or social pressures; and

(iii) compliance is achieved and maintained with the requirements of this Part; and

(iv) an IFP designer or other post is appointed with sufficient authority to be clearly accountable for the contents of any published IFP chart.

(2) a senior person or persons responsible for ensuring the compliance of the applicant’s organisation with the quality management requirements of this Subpart; and

(3) a senior person or persons responsible for ensuring the compliance of the applicant’s organisation with the safety management requirements of this Subpart; and

(4) a senior person or persons responsible for ensuring the compliance of the applicant’s organisation with the training requirements of this Part.

176.29 Quality management system

(a) The applicant shall establish a documented quality management system compliant with ICAO Doc 9906 (Quality Assurance Manual for Flight Procedure Design) Volume 1 (Flight Procedure Design Quality Assurance System). The quality management system shall specify quality assurance processes to:

(1) identify applicable requirements, regulations and standards and demonstrate compliance with them; and

(2) ensure technical manuals, checklists and other documentation are appropriately maintained and incorporate the latest amendments; and

(3) ensure that training programmes as specified in paragraph 176.33 maintain staff proficiency and competency.

(b) The documented quality management system specified in 176.29(a) shall include:

(1) identification of data transfer methods used for each IFP design in respect of manual or electronic means; and

(2) steps taken to preserve the accuracy, resolution and integrity of data elements whenever data is transferred; and

(3) the extent to which software tools are used in the handling and manipulation of data elements; and

(4) procedures for the validation and maintenance of software tools in accordance with the requirements of paragraph 176.35; and

(5) procedures for the engagement and management of third parties to meet the requirements of this Subpart whilst complying with the requirements of paragraph 176.37.

176.31 Safety management system

(a) The applicant shall establish a documented safety management system appropriate to the size and complexity of the operation, for the proactive management of safety, that:

(1) integrates the management of operations and technical systems with financial and human resource management and that reflects quality assurance principles; and

(2) includes policy and objectives for continuous improvement to the organisation’s overall safety performance; and

(3) defines clear lines of safety accountability throughout the operator's organisation, including direct accountability for safety on the part of senior management.

(b) The documented safety management system specified in 176.31(a) shall include:

(1) processes to identify actual and potential safety hazards and assess the associated risks; and

(2) processes to develop and implement remedial action necessary to maintain agreed safety performance; and

(3) provision for continuous monitoring and regular assessment of the appropriateness and effectiveness of the safety performance; and

(4) recurring processes for continuous improvement of the performance of the safety management system.

176.33 Staff training

(a) The applicant shall ensure that IFP designers maintain competence through formal training courses and on the job training.

(b) On the job training shall be compliant with the guidance and formats contained within ICAO Doc 9906 (Quality Assurance Manual for Flight Procedure Design) Volume 2 (Flight Procedure Designer Training).

(c) The applicant shall ensure that all IFP designers have successfully completed formal PAN-OPS training prior to commencing any IFP design related activity.

(d) Specialist courses related to PBN operations as defined by ICAO Doc 9613 (Performance Based Navigation (PBN) Manual) shall be completed prior to commencing the design of any RNAV or RNP instrument flight procedure, if such training is not already part of the formal PANS-OPS course.

(e) The applicant shall ensure that written records and procedures are established to:

(1) assess the competence of the authorised procedure designers; and

(2) maintain the competence of the authorised procedure designers; and

(3) establish a means to provide their procedure designers with signed written evidence of the scope of their authorisation; and

(4) establish the job descriptions containing safety responsibilities.

176.35 IFP design tools verification/validation

(a) All software that is used in the calculation of waypoints, coordinates and obstacle surfaces as part of an IFP shall be validated prior to use. According to the extent of the concerned procedure design tool’s functions the following steps required for validation shall be included within the applicant’s QMS:

(1) the test procedures required to validate and check correct calculations from the software; and

(2) the maintenance procedures for patching and updating the software.

(b) The software tool shall not be considered validated following the application of a patch or software update until revalidated as stated above.

(c) Test and validation procedures for software tools shall comply with ICAO Doc 9906 (Quality Assurance Manual for Flight Procedure Design) Volume 3 (Flight Procedure Design Software Validation) or equivalent.

176.37 Use of third parties

(a) Where third parties are used the applicant shall:

(1) identify the third party; and

(2) detail those requirements that will be satisfied by the third party; and

(3) remain responsible for ensuring third party compliance with the requirements of this Part; and

(4) notify the Governor of any change to the third party.


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