The objective of reporting is to prevent accidents and incidents. This is achieved by ensuring relevant protected information derived from reports is analysed and where applicable shared to learn lessons. The objective is not to attribute blame or liability.
Reporting made easy!
Our online reporting process is designed to ensure the minimum data required is easily uploaded and you need only complete the sections that are relevant to your report. As you complete each question there is information available to help you. Some questions will allow you to either select from a list or start typing an answer to reveal a list of suggested pre-programmed answers to select from.
This reporting process is applicable for all reports including dangerous goods, mandatory, security (may require immediate notification), voluntary and wildlife strikes. An accident or serious incident must be reported to the Air Accident Investigations Branch*.
Following the submission of a report further information and attachments can be sent to firstname.lastname@example.org. Please remember to quote the report number.
If you have any problems reporting using this system, please email email@example.com
Frequently asked questions
Which UK Overseas Territory should I report to?
Aviation Security Reports. These reports should all be made to Air Safety Support International (ASSI).
Non-Aviation Security Related Reports. In general, you should make the report to the Overseas Territory Aviation Authority (see below) in which the occurrence happened. However, if you are reporting on behalf of an aircraft operator or maintenance organisation, make the report to the Overseas Territory where the aircraft involved is registered or, if the occurrence concerns aircraft maintenance not related to a specific aircraft, make the report to the Overseas Territory’s Aviation Authority that has issued the maintenance organisation’s approval.
The UK Overseas Aviation Authorities are:
- Bermuda - www.bcaa.bm (aircraft registrations VP-Bxx/VQ-Bxx).
- Cayman Islands - www.caacayman.com (aircraft registrations VP-Cxx).
- Falkland Islands – www.fig.gov.fk/aviation (aircraft registrations VP-Fxx). Airworthiness/Flight Operations reports should be made to ASSI.
- Turks & Caicos Islands - www.tcicaa.org (aircraft registrations VQ-Txx).
- All other UK Overseas Territories - report to ASSI using our online reporting system (aircraft registrations VP-Axx, VP-Lxx and VP-Mxx).
Should I report this?
If ever unsure if something is mandatory to report, please report anyway, particularly if you feel that others could learn from your report. This could prevent someone else from getting hurt or worse. Any submitted report that is not mandatory is classified then as a voluntary report. This will indicate a good reporting culture.
Some examples of things to report are contained within OTAC 13-1 - Occurrence Reporting.
Will I receive a copy of my report?
You will receive a PDF copy of your report by email and have the option to copy your report to others of your choosing. This email and PDF also act as confirmation that your report has been filed so if they are not received it is important that you contact us by email at firstname.lastname@example.org.
How do I provide follow up actions, information, attachments and any corrections/changes to a report?
Click 'Submit a report' again and using the report number and the original reporter's email you can upload further information and attachments and make any corrections or changes. You will then receive an email and a PDF copy of the revised report as confirmation that it has been filed.
If you are unable to access the report again, additional information, attachments, corrections and changes can all be sent to email@example.com quoting the relevant report number. These will then be appended to your report.
Can I make a confidential report?
If your report is confidential you may indicate this by selection. You will be contacted personally to acknowledge receipt, discuss implications and possibly obtain further information. A course of action will be mutually agreed. All reports that are shared will be dis-identified. A reporter submitting a confidential report must accept an investigation may be inhibited. Please note that confidentiality cannot be guaranteed where a caveat on prosecution applies, ie dereliction of duty amounting to gross negligence.
What are the reporting requirements?
The reporting requirements are contained in the AN(OT)O for safety and wildlife strike reporting and OTAR 178 for security incident reporting:
What happens next?
All reports are reviewed when submitted. Some reports are selected for further investigation to ensure all lessons have been identified and appropriate actions have been taken. All reports will be dis-identified then shared only with other aviation Service Providers (unless they are confidential) and other aviation safety regulators and analysed for statistical purposes to drive our risk based performance regulatory oversight. Therefore, it is important to know that every report counts.
Can I submit a test report to familarise myself with the process?
We have provided a trial version to allow test reports to be filed for training and familiarisation purposes.
Reports submitted to our test system will be periodically deleted with no review or action taken.
If you have any further questions on any of this please email: firstname.lastname@example.org.