Issue 2

Issued: 28 September 2020

Effective: on issue


Overseas Territories Aviation Circulars are issued to provide advice, guidance and information on standards, practices and procedures necessary to support Overseas Territory Aviation Requirements. They are not in themselves law but may amplify a provision of the Air Navigation (Overseas Territories) Order or provide practical guidance on meeting a requirement contained in the Overseas Territories Aviation Requirements.


This Overseas Territories Aviation Circular provides information and guidance to Air Operator Certificate holders on the organisation, design and use of the flight safety documents system required under OTAR Part 119.65.


Each Air Operator Certificate holder is required to use and maintain a safety management system (SMS) in accordance with OTAR Part 119.59.  The flight safety documents system described in this OTAC will then be integrated and managed within the operator's SMS. General guidance on SMS is provided in OTAC 119-3 ‘Safety Management Systems’.

'Quality Assurance' requirements are contained in OTAR Part 119.67.

The requirements for commercial air transport operations manuals are in OTAR Parts 119.71, 121.1250 and 135.1250.


Second issue. Updating of: references that have changed, amending the definition of SMS and updating of weblinks within the document. ICAO reference included for the origin of the information contained in paragraphs 5 to 9.


Enquiries regarding the content of this Circular should be addressed to Air Safety Support International at the address on the ASSI website or to the appropriate Overseas Territory Aviation Authority.